Privacy Policy

Last Updated: January 29, 2026

1. INTRODUCTION

Brewster Howard & Associates PLLC (“we,” “our,” or “us”) is committed to protecting your privacy and maintaining the confidentiality of your information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://brewsterhoward.com/ (the “Site”) or communicate with our firm.

This Privacy Policy applies to information we collect through the Site, via email, text message, telephone, or other electronic communications, and through any related services. Please read this policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the Site.

Important Note About Attorney-Client Relationship: Visiting our Site or contacting us does not create an attorney-client relationship. An attorney-client relationship is established only when we enter into a written representation agreement with you. However, we treat all communications with prospective clients as confidential.

2. INFORMATION WE COLLECT

2.1 Personal Information You Provide

We may collect personal information that you voluntarily provide when you:

Complete a contact form or consultation request
Send us an email or other electronic communication
Call our office
Subscribe to newsletters or updates
Apply for employment
Participate in surveys or feedback requests

This information may include:

Contact Information: Name, email address, phone number, mailing address
Case-Related Information: Details about your employment situation, workplace incidents, employer information, dates of employment, job title, salary information
Identification Information: Date of birth, social security number (if you become a client)
Communication Records: Content of your communications with us, including emails, messages, and call recordings
Financial Information: Bank account information for settlement distributions (clients only)
Professional Information: Resume, work history, references (for employment applicants)

2.2 Information Automatically Collected

When you visit our Site, we may automatically collect certain information about your device and browsing activities:

Device Information: IP address, browser type and version, operating system, device type
Usage Data: Pages visited, time spent on pages, links clicked, referring website, date and time stamps
Location Data: General geographic location based on IP address
Cookies and Tracking Technologies: Information collected through cookies, web beacons, and similar technologies (see Section 9)

2.3 Information from Third Parties

We may receive information about you from:

Legal databases and public records
Opposing parties and their counsel in litigation
Expert witnesses and investigators
Court filings and discovery responses
Background check services (for employment screening)
Analytics providers and marketing platforms

3. HOW WE USE YOUR INFORMATION

We use the information we collect for the following purposes:

3.1 Legal Services and Representation

Evaluating potential cases and providing legal consultations
Representing clients in employment law matters
Communicating about your case or legal matter
Preparing legal documents and court filings
Conducting legal research and case investigation
Managing client relationships and case files
Complying with legal and ethical obligations

3.2 Website and Business Operations

Providing, maintaining, and improving our Site
Responding to inquiries and customer service requests
Sending administrative information and updates
Processing employment applications
Analyzing Site usage and trends
Detecting and preventing fraud and security threats
Complying with legal obligations and regulations

3.3 Marketing and Communications

Sending newsletters, legal updates, and firm announcements (with your consent)
Conducting marketing campaigns and analytics
Improving our services and developing new offerings

3.4 Legal Compliance

Responding to legal process (subpoenas, court orders, etc.)
Enforcing our terms and conditions
Protecting our rights and the rights of others
Complying with bar association rules and legal ethics requirements

4. HOW WE SHARE YOUR INFORMATION

We do not sell your personal information. We may share your information in the following circumstances:

4.1 Service Providers and Professional Advisors

We may share information with third-party vendors who perform services on our behalf, including:

Case management software providers
Cloud storage and email service providers
Website hosting and IT support services
Payment processors
Marketing and analytics platforms
Expert witnesses and investigators
Court reporters and legal research services

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

4.2 Legal and Court-Related Disclosures

Court Filings: Information may become part of public court records when we file documents on your behalf
Opposing Parties: Information may be shared with opposing parties and their counsel during litigation, discovery, and settlement negotiations
Legal Process: We may disclose information in response to subpoenas, court orders, or other legal requirements

4.3 Business Transfers

If our firm is involved in a merger, acquisition, sale of assets, or other business transaction, your information may be transferred as part of that transaction. We will provide notice before your information becomes subject to a different privacy policy.

4.4 Protection of Rights and Safety

We may disclose information when we believe disclosure is necessary to:

Protect the safety, rights, or property of Brewster Howard & Associates PLLC, our clients, or others
Detect, prevent, or respond to fraud, security issues, or illegal activities
Enforce our agreements and policies
Respond to government requests

4.5 With Your Consent

We may share your information for other purposes with your explicit consent.

5. PRIVACY RIGHTS

5.1 Your Rights

Right to Know: You have the right to request information about the personal information we have collected about you in the past 12 months, including:
- Categories of personal information collected
- Categories of sources from which information was collected
- Business or commercial purposes for collecting information
- Categories of third parties with whom we share information
- Specific pieces of personal information we hold about you
Right to Delete: You have the right to request deletion of your personal information, subject to certain exceptions (e.g., when we need the information to complete legal services, comply with legal obligations, or exercise legal rights).
Right to Correct: You have the right to request correction of inaccurate personal information.
Right to Opt-Out: You have the right to opt out of the “sale” or “sharing” of your personal information. We do not sell personal information in the traditional sense, but certain data sharing for advertising purposes may constitute “sharing” under CCPA.
Right to Limit Use of Sensitive Personal Information: You have the right to limit our use of sensitive personal information to purposes necessary to perform services you requested or as otherwise permitted by law.
Right to Non-Discrimination: You have the right to not be discriminated against for exercising your CCPA rights.

5.2 Categories of Personal Information Collected

In the past 12 months, we have collected the following categories of personal information:

Identifiers (name, address, email, phone, SSN)
Customer Records (employment information, financial information)
Protected Classifications (age, disability status, gender, race – as related to employment claims)
Commercial Information (services sought, case details)
Internet/Network Activity (browsing history, Site interactions)
Geolocation Data (general location)
Professional Information (employment history, job title)
Inferences (case evaluation, potential claims)
Sensitive Personal Information (SSN, financial account information, contents of communications)

5.3 How to Exercise Your Rights

To exercise your rights, you may:

Call us at: (832) 500-9772
Submit a request through our website contact form: https://brewsterhoward.com/contact/

We will verify your identity before processing your request. You may designate an authorized agent to make requests on your behalf by providing written authorization.

We will respond to verifiable requests within 45 days, with a possible extension of up to 45 additional days if necessary.

5.4 We do not share personal information with third parties for their direct marketing purposes.

6. OTHER STATE PRIVACY RIGHTS

6.1 Virginia, Colorado, Connecticut, Utah, and Other States

Residents of Virginia (VCDPA), Colorado (CPA), Connecticut (CTDPA), Utah (UCPA), and other states with comprehensive privacy laws may have similar rights to those described in Section 5, including:

Right to access personal information
Right to correct inaccuracies
Right to delete personal information
Right to data portability
Right to opt out of targeted advertising, sale of personal information, and profiling

To exercise these rights, please use the contact methods provided in Section 5.3.

6.2 Nevada Privacy Rights

Nevada residents may opt out of the sale of certain covered information. We do not sell covered information as defined by Nevada law. If you have questions, contact us through our website contact form: https://brewsterhoward.com/contact/

7. ATTORNEY-CLIENT PRIVILEGE AND CONFIDENTIALITY

7.1 Confidential Communications

All communications with our firm, whether you become a client or not, are treated as confidential. We maintain strict confidentiality in accordance with:

Rules of Professional Conduct
Attorney-client privilege protections
Work product doctrine
Applicable ethical obligations

7.2 Prospective Clients

Even if we do not ultimately represent you, we treat all information you provide during initial consultations as confidential, subject to certain limited exceptions required by law or ethical rules.

7.3 Conflicts of Interest

Information you provide may be used to screen for conflicts of interest to ensure we can ethically represent you.

8. DATA RETENTION

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

8.1 Client Information

For clients, we retain case files and related information according to:

State Bar requirements (typically 5-7 years after case closure)
Statute of limitations considerations
Legal holds and litigation requirements
Document retention policies

8.2 Non-Client Information

For individuals who are not clients:

Contact form inquiries: 2 years
Email communications: 2 years
Website analytics: 26 months
Marketing data: Until you opt out or request deletion

8.3 Secure Deletion

When we delete information, we use reasonable measures to make it unrecoverable and irretrievable.

9. COOKIES AND TRACKING TECHNOLOGIES

9.1 Types of Cookies We Use

Our Site uses cookies and similar tracking technologies to enhance your experience:

Essential Cookies: Necessary for Site functionality and security
Analytics Cookies: Help us understand how visitors use our Site (e.g., Google Analytics)
Functionality Cookies: Remember your preferences and settings
Marketing Cookies: Track your activity for advertising purposes

9.2 Third-Party Cookies

We may use third-party services that place cookies on your device, including:

Google Analytics
Social media platforms
Advertising networks

These third parties have their own privacy policies governing their use of your information.

9.3 Your Cookie Choices

You can control cookies through:

Browser Settings: Most browsers allow you to refuse or delete cookies
Opt-Out Tools: Network Advertising Initiative (www.networkadvertising.org/choices) or Digital Advertising Alliance (www.aboutads.info/choices)
Google Analytics Opt-Out: Google Analytics Opt-out Browser Add-on

Note that disabling cookies may limit your ability to use certain Site features.

9.4 Do Not Track Signals

Some browsers have “Do Not Track” features. Our Site does not currently respond to Do Not Track signals, but you can opt out of tracking through the methods described above.

10. DATA SECURITY

We implement reasonable administrative, technical, and physical security measures to protect your information from unauthorized access, use, or disclosure:

Encryption: We use SSL/TLS encryption for data transmission
Access Controls: Limited access to personal information on a need-to-know basis
Secure Storage: Client files stored in encrypted, secure case management systems
Employee Training: Regular training on confidentiality and data security
Vendor Management: Contracts requiring security measures from service providers

However, no method of transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

10.1 Data Breach Notification

In the event of a data breach that compromises your personal information, we will notify you and relevant authorities as required by applicable law.

11. CHILDREN’S PRIVACY

Our Site is not directed to individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe we have collected information from your child, please contact us immediately, and we will delete such information.

12. INTERNATIONAL DATA TRANSFERS

Our firm primarily serves clients operates within the United States. If you access our Site from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from your jurisdiction.

13. LINKS TO OTHER WEBSITES

Our Site may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

14. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will post the updated policy on this page with a revised “Last Updated” date.

Material changes will be communicated through:

Prominent notice on our Site
Email notification to clients and individuals on our mailing list
Other appropriate means as required by law

Your continued use of our Site after changes are posted constitutes acceptance of the updated Privacy Policy.

15. YOUR CONSENT

By using our Site or providing information to our firm, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy, subject to your rights to opt out or withdraw consent as applicable under law.

16. CONTACT US

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Brewster Howard & Associates PLLC
Phone: (832) 500-9772
Website Contact Form: https://brewsterhoward.com/contact/

We will respond to your inquiry within a reasonable timeframe, typically within 30-45 days for privacy rights requests.

17. EFFECTIVE DATE

This Privacy Policy is effective as of the “Last Updated” date noted at the top of this document and applies to all information collected on or after that date.

YOUR PRIVACY RIGHTS SUMMARY

Categories of Information Collected: Identifiers, customer records, protected classifications, commercial information, internet activity, geolocation, professional information, inferences, and sensitive personal information.

Purpose: Legal services, case evaluation, client representation, website operations, marketing (with consent), and legal compliance.

Sharing: We share information with service providers, legal professionals, courts, and as required by law. We do not sell your personal information.

Your Rights: Access, delete, correct, opt-out, limit use of sensitive information, and non-discrimination.

Contact: (832) 500-9772 or https://brewsterhoward.com/contact/

Response Time: 45 days (may extend up to 90 days)

This Privacy Policy is designed to comply with federal laws and privacy laws of all 50 states. For specific legal advice regarding privacy compliance, please consult with a privacy law attorney.